WORKING TOGETHER
Why should you work with me?
Nothing at an event happens twice: the opening, the award ceremony or the group photo of the board won’t wait for the photographer to notice them. I work discreetly, but I know what’s on the agenda and I’m in position before those moments begin. That comes from over 13 years as an event photographer in Warsaw. I shoot with the photos’ life after the event in mind: social media, press communication, a wrap-up for partners and sponsors. Attendees will find themselves in the photos, and you get material ready to publish.
Marcin Krokowski
Event Photographer
WHY THESE PHOTOS MATTER
How good event photography works for your event
A well-made photo report is not just a keepsake for attendees. It is material that keeps working long after the lights go out.
Organiser’s reputation
Your brand shows up as someone who runs polished, engaging events.
Proof for partners
The scale and energy of the event in talks with partners, sponsors and media.
A longer life for the event
Social media, newsletters and promotional materials have something to work with.
An easier next edition
It was clearly worth being there – and that sells the next edition.
I approach every assignment as a project with a specific goal – not just “take photos”, but prepare material that will keep working for you long after the event ends.
EVENT TYPES
Choose your type of event
I photograph conferences, trade shows, product launches, corporate events, training sessions, workshops and team-building trips – B2B events where it is not just aesthetics that matter, but above all the purpose and the business context. Pick yours and see the offer built around it. Need photos of the venue itself rather than an event: an office, a restaurant or a hotel? I do that under my second brand, Urbanflavour. See interior and real estate photography in Warsaw.
Conferences
Stage, speakers, registration and networking breaks. Material that marketing, PR and the speakers themselves publish after the event.
Trade shows
A busy stand, conversations and leads. Photos for board summaries, client proposals and social media.
Corporate events
Team building, speeches and shared moments. Material for internal communications and social media.
Corporate Christmas parties
Dinner, the official part and the evening with the team. Material for internal communications and the year in review.
Press events
Press conference, media wall, key people. Material ready for publication the same day.
Galas
Award ceremonies and a stage in strong light. Material for event coverage and for the winners’ own publications.
Events abroad
A conference or gala outside Poland, one photographer for the whole series. Material that stays consistent from city to city.
Product launches, training sessions and workshops – how I approach each of them
At business conferences, I focus on speakers, audience reactions, key moments and partner visibility. Trade shows / industry expo need to show movement, attendee interest and active booths, because that’s what exhibitors care about. At launches, I take care of strong product shots and identification details that can also go into press releases – these images I can deliver faster if PR communications require it.
Corporate events, galas and team-building trips are all about excitement, atmosphere and touches that are important to the organiser – like award presentations and team interactions. On the other hand, I tell the story of trainings and workshops through participant involvement and practical work, which is great for marketing and recruitment materials. Thanks to my experience in working with PR agencies and large organisers, I know what to focus on in each situation – to make the photos not only pretty, but also useful for business.
PORTFOLIO
This is how I photograph corporate events
Photos from my work as an event photographer for clients in Warsaw and across Poland: conferences, trade shows, training sessions, corporate Christmas parties, galas, corporate events, product launches and press events. Full coverage of these events is in the portfolio.
CLIENTS
Brands I have worked with
You too can have professional photos from your event. I have worked with the biggest brands and with local companies that are only just starting out. The photos matter just as much to all of them, because they build their story.
TESTIMONIALS
Customer reviews
Customer satisfaction is the greatest reward for me! See what they say about working with me:
Agata Gołuchowska
IAB Polska – Marketing Director
Marcin takes very good photos that beautifully capture the character of the meeting and the emotions of the participants. He has a perfect sense of the client’s needs and is very creative in his work.
I absolutely recommend Marcin as a photographer for large conferences (over 1000 people) and smaller events. We use his services regularly. Great professionalism, straight to the point, and a really nice person on top of that.
Julia Nakoneczna
Freedom Nieruchomości – Franchise Department Coordinator
We worked with Mr. Marcin during our conference and we are delighted with his work! The photos perfectly capture the atmosphere and the most important moments of the event. The photos are beautiful, natural and full of life. We highly recommend Mr. Marcin’s services and look forward to our next projects together!
Michał Tytus Witkowski
[ation] centre – Co-Founder
Marcin prepared the photos from our event (a training series) for us. He worked very discreetly, quickly took a lot of great photos, and I am personally very satisfied with his services. If the opportunity comes up, I intend to use them again. I recommend this photographer!
WHAT’S INCLUDED
What my event photography offer includes
You will not find ready-made packages here. An event can last fifteen minutes or three days, fill one room or five stages, start in the morning or after dark. Two conferences with the same number of guests can call for completely different work, so I quote every event individually. Whatever the scale or budget, here is what you always get:
Before the event
- Quote within 48 hours A date, a venue and rough hours are enough. I reply with a specific proposal for scope and price.
- Price guarantee The amount in the quote is final. No additional costs appear during the event or after it.
- Travel included up to 100 km Within 100 km of Warsaw, I travel at no extra charge. Longer trips are possible too; for a longer journey the quote may include accommodation. Everything is clear before the event, not after it.
- A 15-minute call before the event We go through the agenda, the key people and anything that must not be photographed. On the day, you don’t have to explain anything to me.
After the event
- Gallery within 3-4 working days Selected, edited photos in an online gallery, in full resolution and in a web-ready version. The gallery is password-protected, and you decide who sees what and whether they can download.
- Guaranteed minimum number of photos I agree the number with you when I prepare your quote. It is a lower limit, not a cap: if more good material comes out of the day, you get all of it at no extra cost. Always selected, with no duplicates and no closed eyes.
- No time limit on the photos You can use the photos with no time limit: on your website, on social media, in PR materials, presentations and internal communications.
- Archive for at least 5 years I keep the selected photos from the event for at least 5 years, so I can export or edit them again later if needed. Frames that were not selected are deleted a few months after the gallery is delivered. Clients have recovered a gallery they had deleted from this archive.
Safeguards for your booking
- Liability insurance I hold business liability insurance, valid in Poland, the European Union, the United Kingdom, Switzerland and Norway. I send the policy for your supplier form or on request.
- NDA on request I sign a non-disclosure agreement when the event is closed to the public or the photos can’t go out before a launch.
- Cover if I can’t make it If illness or an accident stops me on the day of the event, I immediately look for a replacement among trusted photographers I work with, and let you know.
- Two cards and an encrypted cloud backup My camera records each photo to two memory cards at once. After the event, the material goes to a working drive and straight into an encrypted cloud backup, and I bring backup equipment to every job. Even losing my gear would not cost you a single photo.
Add-ons you can book with the photography
- Event video An aftermovie, short clips for social media or recorded comments from speakers and guests, edited into a recap film. It is shot by filmmakers I work with regularly, and for a larger event by a full photo and video crew. I include the scope and price of the video in the same quote as the photos.
- Headshot station Portraits of attendees and speakers for LinkedIn and company materials, in one place, with a backdrop and lighting. We plan it before the event and put it in the agenda, so people know when to come by. A portrait taken on the run, between talks, rarely turns out the way it should.
- Same-day package 10 edited photos on the day of the event, for an evening recap or a morning press release. I include the surcharge in the quote.
HOW IT WORKS
How we work together
Enquiry
Tell me what you are planning: the date, the hours, the type of event and the number of guests. If you have an agenda, send it over. It tells me when the awards ceremony happens and when the board gathers for a group photo. Let me know about special needs too, for example backstage photos or things that must not be photographed.
Quote
Within 48 hours you receive a quote tailored to your event. It covers everything: travel, photography, photo selection, editing and online delivery. If you need a second photographer or faster delivery of the photos, I include it right away. After you book, no additional costs appear.
Event
I am on site 30-45 minutes before the start. I check the room, the light and the stage, and set up my gear. Then I work on my own: I photograph the branding, the interiors, the decor and everything we agreed from the agenda. You focus on the event. If something changes along the way, a short word is enough.
Backing up the files
After the job I copy the files to a drive and immediately make a second copy on a separate drive. When conditions allow, a third copy goes to the cloud, often while the event is still running. Your photos are safe at every stage of the work.
Photo selection
An event brings back anywhere from a few hundred to a few thousand photos. I go through all of them and pick the best: I check focus, light and facial expressions. I photograph speakers and hosts from several angles, so you have a choice of frames for your promotional materials. For larger events I split the material into parts, for example conference, networking and workshops.
Photo editing
I usually edit 200-400 photos, more for larger events. I adjust each one individually: brightness, contrast, white balance and colours, so the whole set looks consistent. The result should work both for social media coverage and for promotional materials.
Photo delivery
The finished photos go to an online gallery in two sizes: full resolution and a smaller one prepared for publishing online. The gallery is password-protected, and your email address is the login. You can hide selected photos and share the gallery with other people. You get the link by email, and the gallery stays available for 60 days after publication. See an example gallery online.
Payment
Within 5 days of sending the photos I email you a VAT invoice at the 23% rate. If the contract includes a transfer of author’s economic rights under Polish copyright law, the 8% VAT rate applies, with a 14-day payment term. You can pay by BLIK, by instant or standard bank transfer, or by scanning a QR code with the transfer details already filled in.
That’s the whole process in a nutshell.
NEXT STEP
See if your date is free
Send me the date, location and rough hours, and within 48 hours I’ll come back with a concrete scope and quote. As an event photographer I work from Warsaw and travel to events across Poland.
Marcin is someone we cannot imagine our events and event coverage without. Even without being told which shots to get, we know we can count on his full professionalism, and the end result will exceed our expectations. Everything runs smoothly and quickly, with easy online access to the finished material.
Piotr Litkowicz
CEO – Swimple
QUESTIONS AND ANSWERS
Frequently asked questions
It depends on many factors. Coverage of a corporate event starts at a few hundred and goes up to several thousand PLN. You can get an exact quote within 48 hours by sending me an email or using the dedicated form, which lets me prepare a precise offer.
The number of photos depends on the length of the event, the number of guests and the agenda. When you send me your enquiry, I will tell you the minimum number of photos I can guarantee. There is no upper limit, so you receive all the best photos with no extra charges.
I deliver the photos within 3-4 working days from the day after the event. If you need them the same day or sooner, let me know when you ask about my availability.
No. Selection (choosing the best shots out of hundreds) and editing are part of the service. You get photos ready to publish instead of several thousand files to go through.
I edit all photos in one consistent style, the same as in my portfolio. If you’re looking for a completely different look, a photographer who works that way every day will be a better fit.
Yes. I issue an invoice with 23% VAT for every service.
I focus on photography, because that is my speciality. If the event also needs a video, I put together a proven photo and video team, agree the scope and keep the material consistent. You have one point of contact; I handle the rest.
I upload the photos to a password-protected online gallery and email you the access details. You can download the photos in full resolution or even order prints. In the gallery you can hide photos and invite other guests yourself, without my involvement. The gallery stays available for 60 days after publication.
I keep your selected photos for at least 5 years, so I can re-export or re-edit them later if you need that. Unselected shots are deleted a few months after the gallery is delivered. The online gallery itself stays available for 60 days after publication.
CONTACT
Would you like an event photography quote?
Fill out the form below to book a date and receive a photography quote for your event. The most important information is: date and times of the event, type of event, number of guests. An agenda and description of the event will be very useful, as well as information about the most important people or attractions at your event.
If you prefer to send an email, then write to ko*****@*************ki.com
I answer all messages up to 48h