Event photography offer
If you are looking for an event photographer who will do natural event photos. Photos that convey the atmosphere of the event and The emotions of the participants such as joy, delight, or reverie. At the same time, you expect a photographer to work sensitively without disrupting the event then you are in the right place.
Why should you work with me?
Without a doubt, the most important thing in event photography is Capturing the emotions surrounding an event. That’s why I know that my job is to keep in pictures the most significant moments not only in the schedule of the event, but also smiles, tears or surprise. I photograph discreetly while being in the center of events. At the same time, I can interact with participants, when necessary. I create exciting stories of the event, create photos for use in promotions, social media and press materials, and most importantly a memento for attendees who will look for themselves in the photos and remember your event.
Top 10 best event photographers in Warsaw
Usually, when looking for a certain product or service, we search Google for some kind of listing, e.g. Top 10 event photographers in Warsaw. Unfortunately, most such rankings have little to do with reality, as they are often sponsored entries, or are based on activities on a given portal, where ranking position is often based on activity and purchase of selected packages. This can be easily seen by looking at portfolios of event photographers from such rankings, which is nowhere near their non-title, and certainly not as a top 10 photographers in Warsaw. And usually, the photographer’s portfolio is one of the decisive factors that influence our choice. It is worth verifying it.
Review of event photographers in Warsaw
There are really many event photographers in Warsaw, but will everyone who has a camera and takes pictures at events do Beautiful photos of the event that delight the audience? This is also a very responsible task, requiring sensitivity and professionalism. This you can find out just by watching event photographer portfolio. The best way is to look at a full report of such a person’s event. So before we get started. See my photos and get to know my style of photography. This way you will make sure that I take photos that you like and want to capture your Event this way.
event photographer
open to interaction
Parties and events are made for people. They are the key elements of such events. While you bring smiles to their faces, I will take care of capturing them.
As event photographer I will easily interact with the participants and capture what is most important: their positive emotions. With proper photo coverage, everyone will want to show up at future events you organize.
What should event photography include?
Event photography should include a full range of shots from the general picture of the event, the course of the event, down to the smallest gestures that others do not notice. At the same time, do not disrupt the event, so that participants are not embarrassed by the presence of the photographer.
Portfolio
If you want to see how I photograph, then see my portfolio in which you will find many projects I have done for my clients. There are photos from trade fairs, conferences, corporate events, trainings, workshops, product launches, entertainment or new technology events. You may also find inspiration for your event here.
Brands I have worked with
You too can have professional event photos. I’ve worked with major brands and local companies that are just starting their business. For all of them, the photos are equally important, because they create their story.
Customer reviews
Customer satisfaction is the greatest reward for me! See what they say about working with me:
What my event photography offerings include
That because event photography is a very broad topic, it is difficult to prepare ready-made event photography packages – as wedding photographers do. An event can last from a dozen minutes, to several days, and vary greatly in schedule, number of participants, time of day or your expectations. Therefore, I will say for now what you will always find in my offer.
Guaranteed number of photos
Guaranteed amount of photos from the event that you will receive. There is an absolute minimum that from my own experience I predict to prepare for you. The exact number of photos depends on the course of the event and the number of guests. On the one hand, I do not have an upper limit, so if there is a lot going on and I consider them good photos then you will receive them at no extra charge. At the same time, I believe that more important than the quantity is the quality of the photos. So as to give at the same time value in the form of interesting photos that can be used, and on the other hand not to bore the audience. No one likes to look through 1,000 photos of events, because by the time they finish they would fall asleep.
Secure photo storage
Back up photos already during the event and long after. When photographing events, I not only have backup equipment in case of a malfunction, but I also back up the photos to two separate cards at the camera level. Photographing in this way, I have not once lost photos from an assignment. I also back up all the material until it reaches you. Then I archive selected photos for a period of min. 5 years, so that even in the event of a malfunction or defect you can contact me for the photos again. Many of my frightened clients have already recovered photos in this way, which, for example, accidentally deleted.
Online photo gallery
A professional online gallery for clients and participants in which I place all processed photos in high resolution. The gallery is password protected and has two levels of permissions, giving you the ability to control the visibility of the photos to the rest of your visitors. It is also possible to limit access to specific people, or limited ability to download photos. This is just a part of the capabilities of the gallery in which you will receive photos.
Access within Poland
Getting to the place of the order I include in the offer sent. So most events within 100km of Warsaw are standard, but I can also get to other places in Poland. However, in this case there may be additional costs for accommodation.
Fast turnaround time
Photos in the online gallery are available up to 5 business days after the event. It is also possible to have some of the photos processed on site by me, or by a second photographer, depending on the event. I can also provide processing on the same or next day after the event.
Price guarantee
The price guarantee you receive. This is the certainty that there are no additional costs during or after the event. After sending the most important information about your event, you will receive a detailed offer that all the arrangements in a clear and transparent manner. After its acceptance, we can immediately proceed to action without unnecessary formalities. After the service, I issue a 23% VAT invoice, which you will also receive by email.
Stages of cooperation
Inquiry
Give me as much information about the event as possible – date, times, type of event, number of guests and your expectations. I’ll be happy to review the agenda and what will be happening so that I can focus on the highlights.
If you have any special needs, such as backstage shots or avoiding photographing certain elements, let me know. This will allow me to prepare a quote tailored to your event.
Pricing
Based on the information sent, I will prepare a detailed quote tailored to your needs within 48 hours.
I will include all costs associated with the order: travel, shooting, selection and editing of photos, as well as delivery of finished materials online.
If you need additional options, such as a second photographer or quick delivery of photos, I will also take this into account. That way, there will be no surprises after the assignment – all costs will be clearly defined.
Event
After the offer is accepted and the details are set, we will see you at the event. I will be 30-45 minutes early to prepare and look around.
I’m already working independently on site – photographing everything we’ve agreed on: branding, interiors, décor, marketing materials, as well as the most important moments of the event, such as speeches and key activities from the agenda.
By making arrangements in advance, you can focus on your event while I take care of everything else. If any changes or new ideas arise during the course, we can discuss them right away.
Ripping material
After each job, I rip the material from memory cards to a fast and reliable hard drive, plus create a backup on a separate drive.
If possible, I also back up to the cloud – often even during the event, while ripping photos. This keeps your photos safe at every stage of the work and I always have access to them if needed.
Photo selection
The material I’ve gathered is from several hundred to several thousand photos, which I review carefully to select the best ones. I check focus, exposure and facial expressions, making sure that everyone looks their best.
Speakers, presenters and presenters are photographed from different angles to ensure a variety of frames for promotional materials. Sometimes one perfect frame is created after taking a dozen photos to capture the best moment.
For larger events, I divide the material into sections, such as a conference, networking or workshops, for order and consistency.
Photo editing
I usually process between 200 and 400 photos, and even more for larger events. Each photo goes through a process of individual correction, during which I adjust brightness, contrast, white balance and colors to make them technically perfect and consistent with the nature of the event.
I use local adjustments and masks to emphasize important elements, give the photos the right atmosphere and highlight emotions. It is important to me that the photos are varied – from dynamic shots to calm, detailed frames – yet cohesive as a whole.
I make sure that each photo looks professional and natural, capturing the atmosphere of the event and great for both social media coverage and promotional materials.
Provision of photos
I put the finished photos in an online gallery, where you can conveniently view and download them – both in full resolution and in a smaller one, prepared for publication on the Internet. The gallery is password-protected, and the login is your email address.
As a customer, you have full control over the gallery – you can hide selected photos, share the gallery with others, and manage its content. The gallery will be available for 30 days after publication, and you will receive a link to it directly to your email address.
You can see an example gallery here: Sample online gallery.
If you need a different way to deliver your photos, we can work out the details and accommodate your preferences.
Settlement
Normally, I will also send a VAT invoice with a 23% rate to your email address within 5 days of sending the photos. The exception may be a contract for the transfer of economic copyrights to the photos, where the VAT rate of 8% applies and the payment term is 14 days.
You can make payments via BLIK, quick transfer, traditional transfer or by scanning the QR code, which will automatically fill in the transfer details. Lead times and payments may vary depending on the specifics of the event or prior arrangements.
That’s the whole process in a nutshell.
It may take a few days, but I think it explains well how I work and what you can expect at each stage of cooperation. I have an elaborate system of operation that allows me to take care of every detail – from the inquiry, to the shooting, to the delivery of the finished photos.
All this is done so that you can focus on your event, and I will take care of the rest. If you have questions or would like to discuss details, feel free to contact me via the form below.
Marcin is a person without whom we cannot imagine our events and relationships. Without pointing to specific frames, we know that we can count on his full professionalism, and the end result will exceed our expectations. Everything efficiently, quickly and with easy online access to the prepared material.
Piotr Litkovich
CEO – Swimple
Would you like an event photography quote?
Fill out the form below to book a date to receive a photography quote for your event. The most important information is: date and times of the event, type of event, number of guests. A schedule and description of the event will be very useful, as well as information about the most important people or attractions at your event.
If you prefer to send an email, then write to kontakt@marcinkrokowski.com
Contact
I answer all messages up to 48h
Sample pricing
I know that some people don’t like to send out requests for quotes to find out the price range of each service, and price ranges don’t really tell us much. I myself don’t like the “price on private” answer, even less so when I go to the price list tab on some website. That’s why I’ve prepared for you sample pricing for photo coverage of various types of events.
These are not ready-made packages and offerings, but a reference point that will save us time when planning budgets and doing quotes.
Report from the stand
during trade fairs
Photos of branding, products, hostesses and booth activities in the exhibition hall in Warsaw.
Material for publication in socialmedia on the first and second day of the event. Photos are also used to promote future events in other cities.
Because the booth is presented in a different country, or city, every month. Detail photos are also used to show the products that will be there.
Business breakfast
and industry training
Industry breakfast during which networking takes place, and 2-3 talks given by experts. Photographing participants spontaneously during the talks, and in the form of portraits to show the atmosphere of the event.
Photos used on the organizers’ LinkedIn promotional materials for future editions, and also available to event participants.
Experts performing on stage can use professionally prepared photos on their social media, promoting the event to their audience.
Integration event
for company employees
Photos of branding, products, hostesses and activities at the booth. Material for publication in socialmedia on the first and second day of the event. Also used to promote future events in other cities.
Most of the photos without flash, so participants could feel uninhibited (which can confirm that this is another event of this type, for this client). Photographs on the dance floor taken during the first 2 hours of partying, including portraits using led-ring.
Conference
combined with workshops
International scientific conference on health held in Warsaw. The material was divided into technical documentation for the organizer (flags, screens, reception, hostesses, lecterns), substantive part, networking, and workshops for participants.
Photos prepared and made available with a gallery accessible from the organizer’s website.
FAQ
Frequently asked questions
It depends on many factors. The cost of reportage of a party, or event starts from several hundred to several thousand zlotys. You can get an accurate quote up to 48h by sending an email, or using a special form, which will allow me to prepare an accurate offer.
Depending on the length of the event, the number of guests and the event plan, the number of photos may vary. Therefore, by sending me an inquiry, I will send you the minimum number of photos I can provide. With that said, I do not have a maximum number of photos, so you will receive all the best photos, with no extra charge.
I deliver photos up to 5 business days after the event. If you need photos the same day, or sooner, let me know by asking for a date.
Yes. I issue a 23% VAT invoice for each service.
No. Event photography is my specialty, but I can also recommend good filmmakers.
I put the photos in a password-protected online gallery, which you will get access to by email. You can download the photos in full resolution and even order prints. The client in the gallery has the ability to hide photos and invite other guests, without my interference. The gallery is available a minimum of 90 days after publication.
